employment

Program Associate, Child Welfare
Stuart Foundation
San Francisco,California

This position contributes to and supports the Foundation’s work in Child Welfare. The Program Associate reports to the Director of Child Welfare and provides efficient, pro-active administrative, clerical, and programmatic support to develop and implement program area grantmaking and related activities.

RESPONSIBILITIES

PROGRAM SUPPORT

Provides customer service to grantees regarding grant requirements, status, and questions. Assists in the preparation of materials for the quarterly Board docket; participates in the pre-docket program staff meeting; provides final versions of docket materials to Grants Management; attends board meetings related to program area; and takes notes of key discussion points and follow-up action items.

PROPOSAL ADMINISTRATION and PROCESSING

Acts as an initial point of contact for unsolicited inquiries regarding the program and refers inquiries to the Director, as appropriate. Performs preliminary screen for structural completeness, and provides descriptive review and analysis of new Letters of Inquiry (LOIs) and proposals.

GRANTS ADMINISTRATION

Works with the Director, Child Welfare program staff, and the Grants Manager to prepare grant letters, grant agreements, reporting schedules, and payment schedules for approved grants after each Board meeting. Creates and maintains up to date grant files in compliance with Foundation policies; keeps the Director and Child Welfare program staff informed of file status.

EXECUTIVE ASSISTANCE

Keeps the Director’s electronic calendar up-to-date and keeps reception informed of changes in schedule each day. Plans and coordinates meetings, appointments, site visits, and makes travel arrangements for the Director and guests of the Child Welfare program.

QUALIFICATIONS

Two or more years of professional experience in a public or private agency serving foster youth or other vulnerable youth and families, and/or in a philanthropic or grantmaking organization. Excellent written and oral communication skills.

TO APPLY

Interested applicants should send a letter of interest and a resume to Mr. David S. Barlow, Vice President of Finance & Administration, at: [email protected]. Please include “Program Associate” in the subject line. Visit this link for a full description of the job position. The position is now open. Review of applications will begin with resumes received by the close of business on Friday, April 30, 2010, and will continue until the position is filled.