Special Events Administrative Assistant, Part-Time – 15-20 hrs. Week (san leandro)
REPORTS TO: Special Events Manager
Founded 51 years ago, Girls Incorporated of Alameda County is an affiliate of the national Girls Incorporated, the nation’s leading expert on issues affecting girls and young women. Our mission is to inspire all girls to be strong, smart, and bold. Our cutting edge programs, ranging from science and math education to leadership training, are offered at our Concordia Park Center in East Oakland, and at over 45 school and community sites throughout Alameda County. We work with over 6,400 girls and families annually. For more information please visit our website at www.girlsinc-alameda.org.
POSITION DESCRIPTION
Girls Incorporated of Alameda County seeks a part-time Development Special Events Administrative Assistant to assist the Events Manager with all events and activities. This is a position available immediately in an established fundraising department. Requiring a high degree of organization, a sharp eye for detail, and an enthusiastic commitment to producing top-notch functions, this position allows for exposure to a diverse array of events and professional development in fundraising and events production.
QUALIFICATIONS AND SKILLS
• Requires expert computer skills, especially MS Office: Word, Mail Merge, Excel and PowerPoint
• Top notch administrative skills: typing, filing, organization, creating nametags, conducting internet research, managing databases and taking direction from more than one manager.
• Due to the nature of events, must have the ability to lift 25 pounds and be able to assist with load-in and load-out at off site events
• Must be able to work some flexible hours, including full-time (40 hours) four weeks prior to major events in April and September and selected evenings and weekends
• Able to work independently under pressure and handle multiple projects simultaneously
• Excellent interpersonal skills, detail oriented, self-motivated, dependable
• Ability to maintain positive attitude and deal diplomatically and effectively with a variety of individuals
• Desktop publishing experience, including MS Publisher preferred. Adobe Photoshop, Illustrator and InDesign highly desirable
• Requires strong command of the English language and excellent verbal/telephone and written communication skills
• Event experience preferred
• BA/BS, event certification, or equivalent experience
POSITION ACCOUNTABILITIES
This position combines both administrative support and physical participation in day-of and pre-event preparations and logistics.
Women of Taste – assist the Special Events Manager with overall planning of food and wine tasting event presented annually in September at Oakland Museum for 1,200 guests.
• Assist Manager with all administrative details concerning the oversight of 7 committees: silent auction, beverages, volunteers, decor, public relations, logistics, chefs
• Support Manager by maintaining records and organizing storage of supplies
• Assist Manager with vendor contracts, obtaining city permits and paying fees, purchasing supplies and decor preparation
• Help facilitate transfer of goods to museum, help lead vendors and volunteers the day of the event
• Help close the event, conduct all necessary follow-up
For the following other events, assist manager with administrative tasks related to logistics, guests, invitations, printed materials, name badges, day-of support, etc.
Strong, Smart and Bold Luncheon (300 guests, April)
Donor Receptions (20-30 guests per event, 2 to 3 events per year)
Advisory Board Dinners (40-50 guests per event, fall and spring)
Program Tours (1-2 per year, seasonal, determined by program schedules, 15 guests)
BENEFITS & COMPENSATION
Partial benefits are offered including vacation, sick leave, holidays and partial medical.
Compensation: $15 – $16 per hour DOE.
ADDITIONAL REQUIREMENTS
Employment is contingent upon a good driving record and a California driver’s license. Position requires some use of personal vehicle. Applicants must be comfortable driving a 15 foot truck or 10 passenger van and have the ability to lift 25 lbs.
Send resume and cover letter to:
Grace Boone, Girls Incorporated of Alameda County
13666 East 14th Street, San Leandro, CA 94578
Fax: (510) 357-5112; email gboone@girlsinc-alameda.org
Please, no phone calls.
Related posts:
- Jobs for Former Foster Youth in Alameda County
- Employment for Former Foster Youth in Alameda County!!!
- Fostering the Future: How Alameda County is leading a new movement to shepherd foster care teenagers into adulthood
- MY NEW RED SHOES HIRING: CLOTHING FOR CONFIDENCE PROGRAM MANAGER
- Wardrobe for Opportunity Hiring Program Manager
